Create Personalized Email Signature

Updated on April 10, 2024

Overview

Setting up a personalized email signature is essential for professionals seeking to establish a strong professional image and brand consistency. It serves as a digital business card, providing recipients with essential contact information and reinforcing credibility. A well-crafted signature also adds a touch of professionalism to every email sent, leaving a lasting impression on clients, colleagues, and other contacts. Moreover, a consistent signature across all communications helps to build brand recognition and trust over time.

First, Log Into Your Email Account

To access your email account, open a new browser window or tab, and visit [your website]. In the address bar, append “/webmail” to the website URL, then press “Enter” on your keyboard. This action directs you to the login page, where you’ll be prompted to enter your email address and password. Once entered, click the “Log In” button to securely access your email account.

Second, navigate to email inbox

After logging into your account, you’ll be directed to your personalized dashboard. If automatic redirection to the email account occurs, you can skip this step. Otherwise, if you don’t automatically land in your email, locate the “roundcube” option and either click it or select the blue “Open” button below the box to access your email interface.

Next, navigate to the left side bar menu

Navigate to the “settings” section and click to open it. Within the settings menu, locate the “Identities” option and click to open it. Here, you’ll find any default or previously created signatures associated with your account. You have the option to create multiple signatures if desired. If you only wish to update the default signature, proceed to modify each section with the appropriate information, such as your name, title, contact details, and any additional elements you want to include.

Lastly, save your updates and verify it works

Once you’ve finished making changes to your personalized signature, ensure to click the blue “save” button located at the bottom of the page to save your updates. After saving, navigate back to the left sidebar menu and click “Compose” to verify that all of your updated settings have been successfully saved and are functioning correctly. This step ensures that your new signature will be applied to any new emails you compose, confirming that your changes have been implemented as intended.

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